Scholars Tips

Looking for a way to make your Scholars@Duke profile shine? Check out these tips to make the most of your profile. Subscribe to our announcements if you would like Scholars Tips sent directly to your email each month.


  • Q3 2021

August: Profile Picture

September: Subject Headings

October 2021: Education / Training and Certifications

November: Annual Reporting


January 2022: Web Links

Are you leveraging your Scholars profile to direct viewers to your lab page, department page, social media accounts, or any other important sites? When you add web links to your profile, you build incentives for visitors to engage with your profile and discover more about your scholarship and research at Duke.

Did you know?

We've recently updated the web links section in profile manager to include a field for "Link Type." With this option, we've provided a list of commonly used types of links (i.e. CV, LinkedIn, Lab Page, etc.) to help you better categorize your links.

How to Link Your Lab, CV, Department Page, LinkedIn, or Twitter Profile on Scholars:

  1. Type in your computer's browser address bar.

  2. Click Edit My Profile under Update.

  3. Log in using your NetID and password, and then click Manage Your Profile.

  4. Select Web Links from the About section of the Profile Manager.

  5. Click Add, then type the web URL and add a text label for the link.

  6. Select the link type that most accurately describes your link - If none of the options are appropriate, select "Other."

  7. Click Save to update your profile or click Cancel to discard any changes.

  8. Repeat Steps 5-7 to add as many web links to your profile as you’d like.

    *Remove unwanted links from your profile by clicking the red X.

Reminder: Are your office hours up-to-date?

Take a moment to ensure that your Scholars profile accurately reflects your office hours for the new semester. Office hours can be found and updated in the Contact Information section of the profile manager.

November 2021: Tools for Annual Reporting

No matter what your department requirements are, Scholars@Duke offers you tools to make this process as simple as possible. Using the export feature on your Scholars@Duke profile manager, you can generate a CV, NIH Biosketch, or even copy your profile data to Word or email.

Did you know?

The Scholars@Duke Generate Report feature displays activities and outputs for a customizable range of dates. Copy and paste this report into Word, email, or other destinations.

How to display your report:

  1. Open Profile Manager by clicking Manage This Profile in the upper right corner of a profile page.
  2. On the Profile Manager home page, click Generate Report. The report window appears.
  3. To remove sections, un-click the check box for a section at the top. For example, to create a current publications list, you can deselect all sections except publications.
  4. Add a start date and an end date to show only the information produced during a date range, for example “2014-01-10 to 2014-12-31” to display the information produced during the year 2014. 
    Note: output and activities without dates appear in all date selections.
  5. To change the format of your publication citations, select your preferred style, such as MLA, from the dropdown at the top of the report. Your publication citations will be displayed in your preferred style.


How to copy the report:

Click the Select all button and select Copy from your browser’s menu. Then paste the text into a Word document, an email, or other application window.

October 2021: Education / Training and Certifications

Please take a moment to review the accuracy of your Education, Training, and Certifications data located in the Background section of your Scholars@Duke profile. This information is extremely helpful to students and peers to understand your background and it provides a great way to identify other faculty, academic staff, and graduate students who may be from your alma mater.

What if my data is inaccurate?

If your Education and Training section needs to be revised or if any data is missing, let your power user know! Your power user will coordinate any necessary changes so that the correct information displays on your profile.

September 2021: Boost your Profile SEO with Subject Headings

Did you know that Subject Headings help others discover your profile through our search filters as well as internet search engines? Subject Headings describe your research and scholarly interests in a way that may not be reflected in grants, publications, artistic works, or other scholarship, and they also help you connect with others who have similar research interests.

Subject Headings in Scholars@Duke can be added from three vocabularies: the MeSH (Medical Subject Headings), LCSH (Library of Congress Subject Headings), and the custom Duke Subject Headings list. Try to add at least five descriptive Subject Headings so your Scholars profile can be found more easily by search engines.

Can’t Find a Specific Subject Heading?

Click “Request a Subject Heading” and follow the prompts, then the Scholars team will contact you when the term has been added to your profile.

August 2021: First Impressions Are The Most Lasting

As we prepare for the start of another academic year, consider giving your Scholars profile a fresh new look. Your profile picture is often the very first thing someone sees on your Scholars@Duke profile, so please take a moment to ensure you are leveraging your photo correctly to establish a friendly and professional first impression with your new students, patients, and peers. We’ve gathered five tips to help you select the perfect profile picture.  

5 Tips for a Perfect Profile Picture 

  1. Choose a photo that looks like you.

 Make sure your Scholars profile picture is up-to-date (within the past few years) and reflects how you look on a daily basis – your hair, glasses, makeup, etc.   

  1. Make sure your face takes up at least 60% of the frame.

Crop your picture from the top of your shoulders to just above your head so that your face fills the frame and shows off that pretty smile.

  1. Choose the right expression.

You want to appear warm and friendly. That way, viewers of your profile (i.e., potential collaborators, students, patients) will be able to imagine having a pleasant conversation with you.

  1. Wear what you’d wear to work.

Wear clothes that match the level of dressiness at your office. Also, note that solid colors tend to do best on camera.  

  1. Choose a background that isn’t distracting.

After you put all that effort into having the perfect expression, you don’t want anything to distract from your face. Keep the background simple so that you are the focal point.