Scholars Support

 

Announcements Training & Demos Contact My Power User Update My Profile
   

New to Scholars?

Scholars@Duke connects local and global communities to Duke scholarship and research.

Get to know Scholars >

Updating your profile?

Updating your profile has never been easier thanks to the all-new Profile Manager. Here are some tips to help you get started.

Get to know Profile Manager >

   

Scholars User Group Meetings

Open to all, our monthly meetings inform power users and the public on everything happening with Scholars.

Join our next meeting >

     

Frequently Asked Questions

Using Scholars@Duke

Q: What does Scholars Search feature?

Q: Where does my profile information come from?

Q: What does the People tab feature?

Q: Why don't I see all my degrees?

Q: What does the Schools/Institutes tab feature?

Q: How often is Scholars updated?

Q: What does the Research tab feature?

Q: Are humanities faculty members included?

Using Profile Manager

Q: How do I update my profile?

Q: Which courses are listed on my profile?

Q: Can I change publications listed on my profile?

Q: Can I generate a CV from Scholars?

Q: How do I change my name or title?

Q: Does Scholars update my department website or dukemedicine.org?

Q: How do I link my CV to my profile?

Q: What are 'Selected Grants'?

Q: Can I assign a delegate to update my profile?

Q: Can non-faculty members have profiles?

     

Data Consumer Resources

Documentation

Swagger

Data Consumer's Guide > Support for Data Consumers > VIVO Widgets API >
 
 
 

Other Resources

Recent Enhancements & Planned Development >

Scholars Governance >

     

Elements Resources

Learn more about Elements >

Contact Elements support >

     

Still need help?

Send a Help Request >    or    Email the Support Team >

     

Scholars@Duke is on Twitter

We’re here to provide tips, tricks, and helpful information when you need it most. And if you have a question, we’re here to help with that too.

Follow us @ScholarsatDuke >


How can I find more answers about my Scholars profile?
Contact your power user for more help with your profile. Power users help determine who can correct system information that appears on your profile or whether there's a system problem that needs to be addressed.

Which courses are listed on my profile?
Scholars@Duke lists the course for which you were the instructor in the last three years. If you don't see a course that you taught, contact your organization's Department Schedule Validator (DSV) and confirm that you are listed as an instructor.

What does Scholars Search feature?
The Scholars search results page displays matching people, publications, grants and other scholarship in tabs with filters to make it easier to find what you need. Click Advanced Search for complex search options.

What does the People tab feature?
The People tab in the menu bar at the top of any page) allows you to browse faculty, non-faculty, and graduate students at Duke University. Simply click People and then click the letter that corresponds with the last name of the scholar you are looking for. Click the scholar's name or picture to view their profile.

What does the Schools/Institutes tab feature?
The Schools/Institutes tab (in the menu bar at the top of any page) allows you to browse schools, institutes, sub-organizations, and people in organizaitons. Simply click Schools/Institutes and then click a school or institute to browse the sub-organizations and people in that organization.

What does the Research tab feature?
The Research tab (in the menu bar at the top of any page) allows you to browse for publications, grants, artistic works, and publication venues. Simply click Research and then click the type of research you are looking for.

How do I update my profile?
Search for your profile by typing your name in the Search box. On your profile page, click the Manage This Profile button to edit your profile. You can edit your overview paragraph, add your photo, and add a geographical focus. You can also customize other sections of your profile by hiding entire sections or individual items.

Where does my profile information come from?
Profiles are compiled from Duke systems and trusted sources, including the HR system in SAP, dFac, the faculty appointments system, SPS, the sponsored projects system, and PeopleSoft, the courses system. Overviews have been loaded from FReD. Publications come from Elements, the publications workflow system that harvests from bibliographic databases including REACH NC.

Can I change publications listed on my profile?
Yes! Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear in your Scholars profile.

Does Scholars update my department website or DukeHealth.org?
Your department website may or may not display Scholars@Duke information, depending on the tools used to create your department website. Contact your business manager or web developer to find out how to edit your department website. No information from Scholars@Duke is displayed on dukehealth.org profiles. If you have questions about editing your dukehealth.org profile, go to the Contact Us page on dukehealth.org and select Technical feedback from the drop down list to submit your question to the Duke HealthTechnical Support Team.

How do I change my name or title?
The Professional Name in dFac can be changed by your dFac user; contact your power user for more information. Your dFac user can set your preferred title and the order of your titles in Scholars@Duke. However, appointment titles changes must be approved by the dean's office.

Why don't I see all my degrees?
Only the degrees entered in dFac appear in Scholars@Duke. Your dFac user can add degrees for you; contact your power user for more information. Adding a degree requires documentation such as a transcript or diploma.

What are 'Selected Grants'?
Only grants without publicity restrictions appear in Scholars@Duke. Many sponsors include publicity restrictions in the award agreements and these grants cannot be displayed in Scholars@Duke. If you don't see a grant listed on your profile, ask your department's SPS user to look the "OK to Publicize" check box in SPS. If it's set to No, ask your SPS user to work with the Office of Research Administration (ORA) and the Office of Research Support (ORS) to see if the missing grant can be displayed in Scholars@Duke.

How often is Scholars updated?
dFac data is loaded into Scholars@Duke nightly, so any appointments that are entered into dFac should be reflected the next day. Publications data is automatically updated nightly from the Elements system. Publications data in Scholars@Duke can also be manually refreshed after entering information into Elements by clicking on the Manage This Profile button to access the profile manager editing interface and clicking on the Refresh icon to the right of the Manage publications button in the Selected Publications section.

Are humanities faculty members included in Scholars@Duke?
Scholars@Duke includes humanities faculty members and lists their books, chapters and other publications as they are listed in Elements. Also, Scholars@Duke displays artistic works by faculty members in the arts.

Where do keywords on my profile come from and how do I change them?
Keywords in Scholars@Duke come from subject headings in two controlled vocabularies, the MeSH (Medical Subject Headings) or LCSH (Library of Congress Subject Headings) vocabulary. Keywords associated with publications are loaded as metadata along with your publications from Elements. Users can add or hide keywords by clicking the Manage This Profile button. In profile manager, click Select Additional Keyword at the bottom of the keyword list to add a keyword or click on the Hide Data Items button to select keywords to hide. Please see the Customize the Keywords List section in the user guide for further instruction.

Can I assign a delegate to update my profile?
Yes, you can give someone delegate access to your profile by clicking the Manage This Profile button. In Profile Manager, click the Add Delegate button. Type the person's name in the Search box and click Search. When you find them, click the plus (+) sign to add them as a delegate. Note that all active FReD delegates were copied to Scholars@Duke. Additionally, your power user has access to edit all profiles in your organization.

Can non-faculty members have profiles?
Yes. Scholars@Duke is a resource for finding expertise and scholarship at Duke. Given that students and research staff may serve an integral role in research and teaching, Scholars enables profiles to be created for staff and students to display their scholarly contributions, such as peer-reviewed publications, grants, or research interests. To confirm the person’s affiliation with an academic department, institute or center, only Power Users can create a non-faculty profile for an individual. Please see the user guide for more information on non-faculty profiles.

How do I link my CV to my profile?
First, upload a copy of your current CV to your Sharing folder in your Duke Box account. Set the access permissions to "People with this Link." Copy the URL provided. In Scholars Profile Manager, go to the Web Links section. Paste the copied URL into the URL field and add a caption to create the link. Please see the Add a Web Link section in the user guide for further instruction.

Can I generate a CV from Scholars?
Yes. From your Profile Manager page, click the Generate CV button to generate a basic CV in Microsoft Word format based on the information in your profile. Please see the Creating a CV section in the user guide for further information.