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Quick Answers about Scholars@Duke

How do I edit my profile?

What’s the source for profile information?

How do I change the publications listed?

Does Scholars@Duke update my department website or dukemedicine.org?

How do I change my name or title?

Why don't I see all my degrees?

Can I generate a CV from Scholars@Duke?

What are “Selected Grants”?

How often is Scholars@Duke updated?

Are humanities faculty members included?

Where do the keywords come from, and how do I edit them?

Can Duke non-faculty have a Scholars@Duke profile?

How do I link my CV on my Scholars profile?

See all Quick Answers About Scholars@Duke


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Quick Answers about Scholars@Duke

How do I edit my profile?
Search for your profile by typing your name in the Search box. On your profile page, click the Manage This Profile button to edit your profile. You can edit your overview paragraph, add your photo, and add a geographical focus. You can also customize other sections of your profile by hiding entire sections or individual items.

What’s the source for profile information?
Profiles are compiled from Duke systems and trusted sources, including the HR system in SAP, dFac, the faculty appointments system, SPS, the sponsored projects system, and PeopleSoft, the courses system. Overviews have been loaded from FReD. Publications come from Elements, the publications workflow system that harvests from bibliographic databases including REACH NC.

How do I change the publications listed?
Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear in your Scholars profile.

Does Scholars@Duke update my department website or dukemedicine.org?
Your department website may or may not display Scholars@Duke information, depending on the tools used to create your department website. Contact your business manager or web developer to find out how to edit your department website. No information from Scholars@Duke is displayed on dukemedicine.org profiles. If you have questions about editing your dukemedicine.org profile, go to the Contact Us page on dukemedicine.org and select Technical feedback from the drop down list to submit your question to the Duke Medicine Technical Support Team.

How do I change my name or title?
The Professional Name in dFac can be changed by your dFac user; contact your power user for more information. Your dFac user can set your preferred title and the order of your titles in Scholars@Duke. However, appointment titles changes must be approved by the dean's office.

Why don't I see all my degrees?
Only the degrees entered in dFac appear in Scholars@Duke. Your dFac user can add degrees for you; contact your power user for more information. Adding a degree requires documentation such as a transcript or diploma.

What are “Selected Grants”?
Only grants without publicity restrictions appear in Scholars@Duke. Many sponsors include publicity restrictions in the award agreements and these grants cannot be displayed in Scholars@Duke. If you don't see a grant listed on your profile, ask your department's SPS user to look the "OK to Publicize" check box in SPS. If it's set to No, ask your SPS user to work with the Office of Research Administration (ORA) and the Office of Research Support (ORS) to see if the missing grant can be displayed in Scholars@Duke.

How often is Scholars@Duke updated?
dFac data is loaded into Scholars@Duke nightly, so any appointments that are entered into dFac should be reflected the next day. Publications data is automatically updated nightly from the Elements system. Publications data in Scholars@Duke can also be manually refreshed after entering information into Elements by clicking on the Manage This Profile button to access the profile manager editing interface and clicking on the Refresh icon to the right of the Manage publications button in the Selected Publications section.

What about humanities faculty members?
Scholars@Duke includes humanities faculty members and lists their books, chapters and other publications as they are listed in Elements. Also, Scholars@Duke displays artistic works by faculty members in the arts.

Where do keywords come from, and how do I change them?
Keywords in Scholars@Duke come from subject headings in two controlled vocabularies, the MeSH (Medical Subject Headings) or LCSH (Library of Congress Subject Headings) vocabulary. Keywords associated with publications are loaded as metadata along with your publications from Elements. Users can add or hide keywords by clicking the Manage This Profile button. In profile manager, click Select Additional Keyword at the bottom of the keyword list to add a keyword or click on the Hide Data Items button to select keywords to hide. Please see the Customize the Keywords List section in the user guide for further instruction.

Can I designate a proxy to edit my profile?
Yes, you can give someone delegate access to your profile by clicking the Manage This Profile button. In Profile Manager, click the Add Delegate button. Type the person's name in the Search box and click Search. When you find them, click the plus (+) sign to add them as a delegate. Note that all active FReD delegates were copied to Scholars@Duke. Additionally, your power user has access to edit all profiles in your organization.

Can Duke non-faculty have a Scholars@Duke profile?
Yes. Scholars@Duke is a resource for finding expertise and scholarship at Duke. Given that students and research staff may serve an integral role in research and teaching, Scholars enables profiles to be created for staff and students to display their scholarly contributions, such as peer-reviewed publications, grants, or research interests. To confirm the person’s affiliation with an academic department, institute or center, only Power Users can create a non-faculty profile for an individual. Please see the user guide for more information on non-faculty profiles.

Which courses are listed?
Scholars@Duke lists the course for which you were the instructor in the last three years. If you don't see a course that you taught, contact your organization's Department Schedule Validator (DSV) and confirm that you are listed as an instructor.

How can I get more answers about my Scholars@Duke profile?
Contact the power user near you for more help with your profile. The power user can help you determine who can correct other information that appears on your profile, or whether there's a system problem that needs to be addressed. Your power user can submit a Help ticket to the Scholars@Duke team and follow up on the resolution.

How do I link my CV on my Scholars profile?
First, upload a copy of your current CV to your Sharing folder in your Duke Box account. Set the access permissions to "People with this Link." Copy the URL provided. In Scholars Profile Manager, go to the Web Links section. Paste the copied URL into the URL field and add a caption to create the link. Please see the Add a Web Link section in the user guide for further instruction.

Can I generate a CV from Scholars@Duke?
Yes. From your Profile Manager page, click the Generate CV button to generate a basic CV in Microsoft Word format based on the information in your profile. Please see the Creating a CV section in the user guide for further information.